Your role as a Set Up & Tear Down Assistant is very much how it sounds— your main responsibility will be setting up & tearing down events. Most items to be set up pertain to tabletop rentals such as linens, centrepieces and place settings. Often you will be asked to place chairs and specialty tables such as the welcome table, dessert table & DJ booth. The ideal Set Up & Tear Down Assistant will be able to perform a split shift, consisting of Set Up in the AM and return after midnight for Tear Down.

As a Set Up & Tear Down Assistant, your responsibilities will be as follows:

• Effectively communicate with your Team Leader

• Have a reliable means of transportation in order to show up early or on time and ready to work (having your own vehicle is strongly encouraged)

• Count inventory of rental items and confirm correct quantities prior to Set Up as well as after Tear Down

• Replace rental items into their corresponding boxes/totes during Tear Down

• Keep note of any damaged or missing items during Set Up and Tear Down. Document wherever possible and inform your Team Leader of any discrepancies

• Set Up the event space(s) as per the Design Layout prior to the event

• Return after the event concludes and collect all rental items and personal items to their boxes, ready for pick up by the Rental Company or Client

• For some events, tie chair pads to chairs and set out at each table according to the floorplan. During Tear Down, remove chair pads and stack chairs by the nearest exit, ready for pick up by the Rental Company

The Set Up & Tear Down Assistant plays a very important role on any given Wedding Day. As such, it is important that you exhibit the following qualifications:

• Careful attention to detail

• Strong communicational skills

• Ability to work in a team setting

• Strong organizational skills

• Ability to “see the big picture”

• Ability to follow instructions

• Ability to lift up to 50lbs

The Assistant Coordinator supports the Lead Coordinator on Wedding Days and is available onsite for up to 8 hours per Wedding. As an Assistant Coordinator your role varies between helping the Set Up Crew complete their tasks, ensuring the Wedding Party is getting ready on time, assist with bouquet deliveries and/or pinning boutonnieres, and ensuring accuracy of timeline flow.

As an Assistant Coordinator, your responsibilities will be as follows:

• Effectively communicate with your Team Leader

• Have a reliable means of transportation in order to show up early or on time and ready to work (having your own vehicle is strongly encouraged)

• Assist with the Set Up wherever applicable (see Set Up Responsibilities under Set Up & Tear Down Crew Job Description)

• Support the Lead Coordinator throughout the day and work closely with them to ensure proper flow of the timeline, accuracy of the floorplan and guest tables setup etc.

• Assist other Wedding Professionals and the Venue Manager on the day-of as needed

The Assistant Coordinator plays a very important role on any given Wedding Day. As such, it is important that you exhibit the following qualifications:

• Careful attention to detail

• Strong communicational skills

• Strong leadership skills

• Ability to work in a team setting

• Strong organizational skills

• Ability to work with computers, strong knowledge of Google Workspace and Aisle Planner is an asset.

• Ability to “see the big picture”

• Ability to follow instructions

• Ability to lift up to 50lbs

The Lead Coordinator at Michelle Goodwin Weddings & Design plays a very important role. You will be taking on your own weddings and coordinating the final details as well as carrying out the day-of coordination. Your first communications with your assigned clients will being approximately 5 weeks out. At this time you will begin to take over all the plans they have put into place, produce final documents to be sent to respective Wedding Professionals and conduct final meetings prior to the Wedding Day. On the day of the Wedding, you will be present for up to 12 hours coordinating the Wedding Party, ensuring the timeline is followed to plan, and assisting other Wedding Professionals as needed.

As a Lead Coordinator, your responsibilities will be as follows:

• Have a reliable means of transportation in order to show up early or on time and ready to work (having your own vehicle is strongly encouraged)

• Set meetings with your assigned clients, beginning no later than 5 weeks out, to go over all of the final details and plans for the Wedding Day

• Effectively communicate with all other Wedding Professionals taking part in the wedding. Ask questions to ensure their needs are being met, send final timeline notes as well as any other supporting documents they may require (floor plan, venue access notes, contact info etc.)

• Maintain a close working relationship with the Venue Manager and ensure their needs are being met. Share all final details with them including but not limited to floor plan(s), final guest count, dietary restrictions/allergies, timeline, vendor contact sheet, arrival times, rental information, etc.

• Attend the Wedding Rehearsal and share insights, introduce yourself to the Wedding Party and family members so they know you will be the main contact on the Wedding Day

• Carry out the Wedding Day flawlessly, coordinate every little detail and understand the timeline like the back of your hand

The Lead Coordinator is the main point of contact at each Wedding. As the Lead Coordinator, it is important that you have the following qualifications:

• Careful attention to detail

• Strong communicational skills

• Strong leadership skills

• Ability to work with computers, strong knowledge of Google Workspace and Aisle Planner is an asset.

• Ability to take constructive criticism

• Ability to work in a team setting

• Strong organizational skills

• Ability to “see the big picture”

• Please note, unless proper evidence is given to show that you have ample experience and a background in planning & coordinating large events, most applicants will start as an Assistant Coordinator and work their way up to the Lead Coordinator position.